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Acceptance Policy

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PURPOSE

The purpose of this Gift Acceptance Policy is to describe the type of gifts that can be accepted by Cascade UMC and the manner in which they can be accepted.  Where a Permanent Endowment and Planned Giving Ministry Committee, also known as the Legacy Ministry Committee, (hereinafter referred to as the “Committee”) does not exist, the Board of Trustees (hereinafter referred to as the “Trustees”) is instructed by the Charge Conference to receive and distribute gifts received under the Gift Acceptance Policy of the Church.

INTRODUCTION

In order to protect the interests of Cascade UMC (hereinafter referred to as the “Church”) and the persons and other entities who support its programs, these policies are designed to assure that all gifts to the Church, or for the use of the Church, are structured to provide maximum benefit to both parties.

This document focuses on both current and deferred gifts, with special emphasis on various types of deferred gifts and gifts of non-cash property.  The goal is to encourage funding of the Permanent Endowment Fund (hereafter referred to as the “Fund”) without encumbering the organization with gifts which may prove to generate more cost than benefit, or which are restricted in a manner that is not in keeping with the goals of the Church.

To optimize funding from individuals and other entities, the Church must be capable of responding quickly, and in the affirmative where possible, to all gifts offered by prospective donors.  Except where stated otherwise, these policies are intended as guidelines only.  Flexibility must be maintained since some gift situations can be complex and decisions only made after careful consideration of a number of interrelated factors.  Therefore, these policies may in some instances require that the merits of a particular gift be considered by the Committee and a final decision be made by the Board of Trustees.

The Committee reserves the right to decline or otherwise refuse any gift offered to the Church, with or without cause.  Reasons for which a gift may be declined include, but are not limited to the following:

  1. The Committee does not believe it is in the best interest of the Church or the Fund to abide by the restrictions placed on the gift by the donor.
  2. The costs to maintain the gift or to meet the restrictions placed on the gift by the donor are considered to be excessive for the Fund.
  3. The gift is considered to be inappropriate or unrelated to the tax-exempt purposes of the Church or the Fund.
  4. The gift is designated to benefit or to be channeled to a specific individual.

 

GIFT ACCEPTANCE TERMS AND CONDITIONS

All gifts will be acknowledged by written confirmation of the gift, including any terms and conditions of the gift acceptance.  All information concerning donors and prospective donors, their names, names of beneficiaries, the amount and type of the gift, aspects relating to their estates, etc., shall be kept strictly confidential except when donors permit the release of such information.  The above excludes obtaining written permission for nominal honorary and memorial gifts.

I.        OUTRIGHT GIFTS

A.  CASH

1.   Gifts in the form of cash and checks may be accepted in any amount.

2.   All checks must be payable to Cascade United Methodist Church (or Cascade UMC) and in no event shall they be made payable to an employee, agent, or volunteer for credit to the Church.

 

B.  PUBLICLY TRADED SECURITIES

Securities that are traded on the exchanges may be accepted by the Church.  The Permanent Endowment and Planned Giving Ministry Committee shall make the decision to keep or sell the security.

 

C.  CLOSELY HELD SECURITIES

Non-publicly traded securities may be accepted upon approval by the Trustees.  The Committee shall make the decision to keep or sell the security.

 

D.  REAL PROPERTY

1.   All gifts of real property must have the approval of the Trustees and a fair market value in excess of $10,000.

2.   Prior to approval, the Committee shall make a recommendation for accepting the real estate and shall include a report on (but not limited to) the following:

a.    current title and ownership

b.   current zoning

c.    any and all restrictions

d.   any encumbrances, including an Affidavit of Lien signed by the Donor

e.    an independent qualified third party appraisal

f.    The Committee reserves the right to request at least a Phase I environmental audit

g.   a recommendation on marketability for sale

3.   Upon recommendation from the Committee, the Board of Trustees shall make the final decision to keep or sell the property.
 

E.   TANGIBLE PERSONAL PROPERTY

1.   All gifts of personal property must have the approval of the Committee and a cash value in excess of $1,000.

2.   Prior to approval, the Committee shall make a recommendation for accepting the personal property and shall include a report on (but not limited to) the following:

a.    current title and ownership

b.   The Committee reserves the right to request an independent qualified third party appraisal

c.    a recommendation on marketability

3.   The Committee shall make the decision to keep or sell the property.

 

F.   OTHER PROPERTY

The Committee shall make the decision to accept or decline and to keep or sell any other property that it may deem to be in the best interest of the Church.

 

PLANNED (DEFERRED) GIFTS

G.  BEQUESTS

1.   Gifts through wills (bequests) shall be actively encouraged by the Church.

2.   Upon inquiry by a prospective donor, all representations as to the future acceptability of various properties to be left to the Church in a will or other deferred gift shall be made in accordance with the terms and provisions of Paragraph I (A-F) of this document.

3.   Gifts of property that are not acceptable from estates shall be declined by the Committee and that decision shall be communicated to the legal representatives of the estate.

B.  REVOCABLE LIVING TRUSTS AND CHARITABLE TRUSTS

1.   The Committee will recommend as fiduciary the Georgia United Methodist Foundation.

2.   The fees for management of a Charitable Remainder Trust will not normally be paid by the Church; however, upon approval by a majority of the Committee, these fees may be paid by the Church. The fees for management of a Revocable Living Trust will not be paid by the Church under any circumstances.

3.   Revocable Living Trusts and Charitable Remainder Trusts and all other deferred gifts shall be encouraged as a method of making gifts to the Church while retaining income which may be needed by the donor for personal purposes.

4.   No representations as to the manner in which trust assets will be managed or invested shall be made by any employee or other persons acting on behalf of the Church.

            C.  LIFE ESTATE GIFTS

The Committee may accept such gifts provided that there has been a full disclosure of the possible ramifications of the transaction to the donor.

 

D.  LIFE INSURANCE POLICIES

1.   The Church will encourage donors to name the Church as beneficiary of life insurance policies that they have purchased.

2.   The Church will not accept gifts from donors for the purpose of purchasing life insurance on the donor's life.

3.   No insurance products will be endorsed for use in funding gifts to the Church.

4.   In no event shall lists of Church donors' names be furnished to anyone for the purpose of marketing life insurance for the benefit of donors and/or the Church.

E.   GIFT ANNUITIES

The Church will accept Charitable Gift Annuities purchased from the Georgia United Methodist Foundation or other financial institutions as approved by the Committee.

 

III.      PAYMENT OF FEES RELATED TO GIFTS TO THE CHURCH

A.  FINDER'S FEES OR COMMISSIONS

No fees shall be paid to anyone as consideration for directing a gift to the Church.

 

B.  PROFESSIONAL FEES

1.   In general, the donor shall pay any fees associated with the gift.

2.   No fees shall be paid by the Church to anyone as compensation for any sale of any products to the donor.

IV.       RESTRICTIONS

A.    Any restriction on the use of any gift must be approved by the Committee prior to acceptance of the gift.

B.    A designated permanent sub-fund, other than those identified, may be established with a minimum gift of $20,000.

 

V.        GIFT USE

A.    The Church Council should maintain a "wish" list of projects and items that can be supported or purchased with undesignated gifts.

B.    The Church Council may direct that a percentage of all undesignated gifts to the Church be placed automatically in the Permanent Endowment Fund. 

 

 

* We request guidance from the United Methodist Foundation for the percentage and/or dollar amounts.